活动办公室 & 空间管理

活动与空间管理处 at Elon manages the coordination, 促进和执行所有校园活动. 该办公室将监督大学的主要活动日程, and monitor 空间利用率 and institutional resources to assist with diverse programming, 学生参与, 学习和发展.

事件和空间管理政策和程序

Additional policies and procedures have been established and are currently under review.

预订的指导方针

All faculty and 工作人员 should submit event reservations 提前 via 25个职业生活. This system will be utilized as a centralized scheduling tool to manage the assignment of campus locations and event related resources to ensure the success of all campus events and activities. Event requests that are not submitted via this system may not be granted or have access to 校园资源提供者 (i.e. moving and setup, event technology, catering, campus safety and police).

  1. 事件类别
    协助前期计划和准备工作, three event levels and parameters have been established based on event requirements and/or location. 活动与空间管理处 recognizes that some events will occur outside of the set parameters, 由于紧急情况和/或大学指令. 这些事件将根据具体情况加以审查.

    • (a)一级事件: Level I event requests do not require assistance from event resource providers and occur in designated rooms. Event requests can be submitted on the day of the event or up to 13 days prior to the event submission date using 25生活表达调度. Reservation requests for events more than 13 days 提前 must be must be submitted via 25个职业生活.
    • (b)二级活动: Level II event requests require minimal logistics/resource provider support, 和/或通常发生在固定的房间, 学术空间或容纳人数少于300人的地点. 确保有足够的时间进行处理, 计划和准备, 必须提交预订请求 10个工作日/14天 提前.
    • (c) III级事件: Level III requests require extensive logistical/resource provider support, and/or typically occur in large event venues with capacities greater than 300 or outdoors. 确保有足够的时间进行处理, 计划和准备, 必须提交预订请求 15个工作日/21天 提前.
  2. 分层调度系统To best meet the diverse needs of the campus community and to maximize utilization of university facilities, a tiered scheduling system has been established for reservation requests. The order of event submissions will be based on event type, and group categories. Established periods for submitting event requests will be published annually on the 活动与空间管理网站. 按照设置的调度周期, 所有的活动请求将接受先到者, 谁涨基础.
  3. Co-Sponsorships活动与空间管理处 recognizes that events are often co-sponsored by multiple organizations and entities; however, groups should not use their privileges for access to university space and services inappropriately for external or unauthorized groups. 教师, 工作人员, and students should not reserve space for events they are not directly sponsoring, 他们没有经济责任, 没有积极参与, 和/或他们不会出席. 共同赞助将根据具体情况进行审查.
  4. 工厂合规
    Compliance with all university building policies and procedures is always required for any event occurrence. Inappropriate conduct or any misuse of a facility may result in the suspension and/or termination of reservation privileges.
  5. 活动任务
    活动与空间管理处 may reassign or cancel a reservation/confirmation if, 由于无法预见或无法控制的情况, the space reserved must be used for other purposes in the best interest of the institution or the reservation is deemed outside of the university’s mission and goals.
  6. 活动安全
    活动与空间管理处 reserves the right to assign university police/security coverage to any event deemed necessary. The sponsoring organization will be responsible for all costs associated with this resource. Please note that all events with door sales require university police coverage. Please contact 校园安全与警务 at (336) 278-5555 for security related cost estimates.
  7. 事件的安全要求
    所有的安全要求由 行政事务/风险管理办公室 必须一直遵守吗. 活动与空间管理处, 校园安全与警务, and the Risk Management Office reserve the right to reassign or cancel confirmed reservations 由于无法预见或无法控制的情况 that pose a safety risk.
  8. 事件取消或更改
    考虑到银河游戏app的校园资源供应商的可用性, 活动准备时间, 空间利用率, 和财务成本, we ask that all event cancellations or changes be submitted via the 事件取消/改变形式,不迟于 72小时前 至活动日期. Please note that continuous late cancellations will be reviewed on a case-by-case basis and may result in loss of reservation privileges.
  9. 活动广告
    活动与空间管理处 asks that events are not advertised (print materials, 电子通讯, 社交媒体, 等.)在事件被证实之前. It is important to note that the initial email response from the 25 Live system is not an event confirmation. 请与活动空间管理办公室联系, 如果你不确定你的活动在广告前的状态.
  10. 食物 & 饮料
    任何计划提供食物和饮料的活动都必须 联系Elon Dining - Mill Point Catering 支持确保健康和安全标准的遵守. University policy prohibits groups from sharing or serving food and/or drink at events without the consent and support of Elon Dining — Mill Point Catering.
  11. 事件租赁设备
    The university offers a variety of campus resources to support campus events. This assistance can be requested and secured by contacting the designated campus service providers. 如果资源提供者不能满足事件的需求, 有时需要租用设备. (This could include tables, chairs, tents, audio/visual equipment, 等.). Any equipment rented is the sole responsibility of the sponsoring organization. 所有供应商必须遵守设定的安全程序. Organization representatives must be present to oversee set-up and breakdown of these resources and must ensure equipment pick-ups occur within the agreed times established with the Office of 活动及空间管理, 设施管理, 或媒体服务. 伦大学 will not assume responsibility for outsourced rental equipment.